Occupation Profile for File Clerks
File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
Signficant Points
- About 1 out of 4 file clerks work part time.
- A high school diploma or its equivalent is the most common educational requirement.
- Employment is expected to decline through the year 2016.
Tasks
- Core — Add new material to file records, and create new records as necessary.
- Core — Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
- Core — Keep records of materials filed or removed, using logbooks or computers.
- Core — Perform general office duties such as typing, operating office machines, and sorting mail.
- Core — Answer questions about records and files.
Activities
- Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
- Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
- Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
- Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
- Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.